Date: Tuesday, November 7, 2017
Time: 7:00 pm
Place : Islander Pool Deck, 7928 West Drive, North Bay Village, FL 33141
1) Call to Order and Quorum
Meeting was called to order at 7:38 pm.
In Attendance: Yasmine, Sachin, Dominique, Patrick, Cesar
2) Legal Representation
The Board discussed the history of Mike Halberg's representation at the Islander. It was noted that while Halberg did a good job on collections, his representation on other matters was not always consistent. The Board briefly discussed the three attorneys interviewed.
The Board voted to retain Jonathan Goldstein of Haber Slade as the new Islander Attorney.
3) Current Elevators
For current elevators at the Islander the ongoing repair of the non-functioning elevator was discussed. The new door motor arrived and was installed, however the elevator contractor was having difficultly locating the electrical schematic for the current elevators. Hours before the meeting, Alean Vicuna found said electrical schematic. It was noted that the contractors would be returning this week to continue the repair.
4) Elevator Modernization
The scope of work was briefly discussed for owners not present at the previous meeting. It was noted that all final paperwork for the permits were submitted to Bass (fire alarm installers) and work would begin ASAP.
Board Secretary Sachin Bhandari discussed the bids for the electrical work for the elevator modernization. Namely that the bids were not apples to apples bids, and that the scope of work submitted by OMBS did not include all necessary work -- in particular installation of electrical connections to dampers within the elevator shaft. It was also noted that OMBS was invited by the Association in the weeks prior to the 11.7.17 meeting to revise the bid to include this scope of work and the Association had received nothing back.
The Austin Electric bid was discussed. Austin Electric reduced their price for the same scope of work, covering all necessary repairs by roughly $2500.
The Board voted to move forward with the revised Austin Electric bid.
5) Windows and Doors
Property Manager Alean Vicuna made contact with General Impact and has identified the specific windows with issues installed by General Impact as well as the windows with issues installed by S&O.
It was noted as in the previous meeting that Alean must identify at least 2 private installers to remedy the work completed by S&O and that Alean will follow up with General Impact so that warranties on the windows are honored.
6) 40 Year Electrical
All necessary electrical improvements to the common areas have been made, however the City of NB Village has requested that the Association bring individual units up to certification. The scope of works involves flipping the breaker box on older units -- which would run several hundred dollars per unit. It was noted by the Board that individual units are private property (not association property) and that the City's request is not reasonable. It was also noted that the City has relented on other issues such as the fire alarm modernization. Alean Vicuna will follow up with the City inspector and our engineer to complete the 40 year electrical certification.
7) Maintenance / Associa Addendum
It was noted that Board President Yasmine Kotb negotiated an addendum to the Associa contract, striking provisions for a management fee for the Islander having its own maintenance personnel. Francisco Rugama was re-hired as Head of Maintenance.
It was noted that certain parts of the financials were miscategorized, such as special assessments for the water heaters, and deposits for the elevator work. Transactions from our previous accounting system need to be imported into the Associa system going back to at least the beginning of the calendar year - January 1st. Alean Vicuna noted that these transactions had now been put into the system and that updated YTD financials (profit/loss, balance sheet, cash flow statement) would be provided by November 15th.
9) Ratification of Minutes
The Board voted to ratify minutes from the previous meeting on 10.17.17.
The meeting was adjourned at 8:17 pm.