Date: Tuesday, March 19th, 2019
Time: 7:00 pm
Place: Islander Pool Deck, 7928 West Drive, North Bay Village, FL 33141
1) Call to Order and Quorum
Meeting was called to order at 7:04 pm.
In Attendance: Sachin, Cesar, Yasmine, Dominique, Patrick
2) Prior Minutes
Minutes for the prior two meetings were ratified.
3) Special Assessment Scope of Work
The Board discussed the scope of work for the special assessment and the proposed budget for each major line item.
The trash chutes were discussed first, and the budget was based off of a worst case bid which included finish work for each trash room. It was noted that a major unknown variable for the trash chutes are the fire sprinklers inside the chutes which may need to be replaced.
The outdoor gym / bathrooms were discussed next. Yasmine basically went over the plan: We will completely remodel both bathrooms including raising floor height so there is no step down, making them ADA compliant. We plan to downsize the women’s existing bathroom and use excess space, then open into the old sauna space to create a new air conditioned space. The west facing walls of new space will get impact windows and an impact glass door entrance such that cardio equipment faces the bay. The upcoming assessment includes a budgeted number for gym equipment/flooring.
Since we will be pulling electrical permit, this will also include changing lights and fans in the covered lounge area of pool.
Additionally, adding a new entry point for the pool area, along with 2 FOBs, and a 2nd kayak rack was also discussed along with this portion of the project.
Dominique discussed pool furniture and lobby furniture and placing a structure to cover the bbq area. It was noted that if any money were left over from the special assessment, it could be used towards upgrading the lighting in the pool area / lobby / front entrance and also upgrading the fauna around the pool.
A spreadsheet was put together with specific numbers and a 20% contingency. After some slight adjustments, the board decided to mail out the spreadsheet for a proposed April 16th special assessment meeting with the proposed scope of work.
4) Dock & Seawall
It was noted that the seawall still required some effort in terms of gathering bids. Patrick discussed the results of a diver coming out to inspect the seawall. There was no seepage, except for a small area around the columns. The recommendation from the diver / consultant was to use the approach that Peter Vogel Park used in the construction with Batter Piles. Previous bids included a patch and repair, and a complete replacement of the seawall. The next step is to gather bids for a batter pile approach.
Cesar discussed proposed bids on the roof. To completely replace roof would involve raising pipes / AC / other various equipment to meet latest code. This is expensive.
Another option is to use a plastic based product that coats and seals the roof. This approach was recommended by several contractors. The first step would be to survey the roof and insure that damage is limited to less than 25%. If more than 25%, some patching would be done. Once the roof is patched, the coating can be applied. The plastic coating lasts approximately 10 years and can be reapplied.
The Board voted to move forward with an initial survey and if necessary a patch and repair of roof. Board will assess afterwards whether to move forward with plastic coating. The initial survey and patch and repair will be funded from reserves.
6) Hot Water Pipes
Sachin discussed the hot water pipes repair bids put forward by three companies. It was recommended by both Francisco and Sachin to move forward with Douglass Orr, the intermediate bid, as they had previously done work on the water heaters in the building. The last step in moving forward is just verifying that Douglass Orr would also replace the hangers for the pipes on the 2nd floor.
The Board voted to move forward with Douglass Orr and fund the repair of hot water pipes though reserves.
The meeting was adjourned at 8:23 pm