Date: Tuesday, April 10, 2018
Time: 7:00 pm
Place : Islander Pool Deck, 7928 West Drive, North Bay Village, FL 33141

Minutes

1) Call to Order and Quorum

Meeting was called to order at 7:08 pm.
In Attendance: Yasmine, Sachin, Dominique, Cesar, Patrick

2) Elevator Interiors

3 Elevator Paneling Companies came out to the Islander Club to measure elevator interiors and prepare bids. 2 Elevator Interior companies prepared bids. Mihai Burca from Burca Interiors was in attendance to give a brief presentation on the Burca Interior bid.

Burca recommended a split panel design with rigidized steel to best withstand move-ins, dents, scratches. Specifically Sandtex and 6HC plating was discussed for steel panels. Final material decisions on formica reveals and flooring to take place post-meeting.

It was also noted that only 2 exterior hoistway doors (on the lobby floor) needed to be recladded as the rest of the exterior hoistway doors on other floors are painted.

The Board voted to move forward with Option A from Burca Interiors, pending final material selection and revision of hoistway door work in the proposal.

3) Financials & Collections

It was noted that an additional ~$20k had been collected from delinquency since the prior meeting which represented progress, but was still problematic.

Previous attorney Halberg would be contact by Cheri Richman on two high delinquency units to get full information.

By April 30th, all delinquent accounts would be sent to new attorneys for collections to begin foreclosure process, as unit owners have had plenty of time and notification to bring accounts current, post Associa.

Jill Ruben to setup online Quickbooks for Cheri Richman to access to facilitate collections.

4) Common Area

Mailboxes -- 3 bids were submitted for new mailboxes in the lobby area that would meet current code. The Board voted to proceed with the bid by Excellent mailboxes. It was noted that HVAC duct work may need to be altered to accommodate the new larger mailboxes.

Storage Units -- New Storage Unit plan was discussed. It was noted that previous storage units were not uniform in size or on each floor -- as the even number floors have much larger storage rooms than the odd number floors on account of the electric meters.

New Plan has equal sized storage units for each unit. Storage units will be assigned with permanently etched unit numbers engraved on storage lockers. Because odd number floors have smaller size storage rooms, some units will be assigned lockers a floor above or a floor below. The Board voted to move forward with the 46 unit storage bid recommended by Cesar.

It was noted that at least 5 doors would need to be reversed to fit all the storage units. The Board discussed replacing and reversing only 5 storage doors, versus replacing and reversing all 16 storage doors. Additionally fire escape doors were discussed as well. Yasmine to discuss cost of replacing and reversing doors with KLR.

5) Pool Area / Deck

Board discussed necessity of submitting Dock plans to reviewing agencies by December so as to avoid 'reset' of review process. Patrick to ascertain that bids for dock include concrete pilings.

Future renovation of pool area bathrooms, possible restoration of sauna, and bid for custom build out of BBQ area benches discussed.

It was noted that more background work and a comprehensive plan for pool area would need to be developed over next few months as hallways come to completion.

6) 40 year Electrical

Cheri discussed current status of building electrical work with NBV building department. The Building department agreed that previous requests of upgrading fuseboxes in individual owner units was beyond the scope of a 40 year electrical certification and was up to individual unit owners as they upgraded.

Cheri to get final paperwork prepared by Ralph (engineer) to certify that common area electrical work is complete and submit to NBV Building Department.

7) Ratification of Previous Minutes

The Board ratified previous minutes for budget meeting on 3.6.18

8) Adjournment

Meeting was adjourned at 8:37 pm.