Meeting called at 6:35 pm
Meeting minutes ratified from previous minutes.
Ratified the following:
Hiring Lauren Gold for legal services
Hiring AG contractors to repair concrete cracks, faulty windows, and reseal ALL windows and Doors in the Building
Hiring Atlantic Coast Contractors to repair all leaks per moisture survey, RE- membrane entire roof which would also provide 7 year warranty. Contract and addendum written by Ms. Luck signed and executed
· Management company: Identifying failures of JLA and the fact the BOD specifically, DA, ML, and YK have spent many many hours alongside current management in order to help organize management procedures and insure things are done. Meetings where made to set benchmarks over the past 3 months have proven to be unmet. Discussion that there is consistent need for follow up and no initiation from management on things. After much time spent alongside management it is evident that improvement is unlikely. After meeting the Cheri R.'s supervisor Janice L. and following up with emails, JL sent email essentially saying that nothing can be done to improve things and BOD “knows what they are getting with Cheri - take it or leave it”. No one on the board is interesting in spending 20-40 hours a week managing the building, so there is an imminent need for a change. After getting referrals and calling for verbal proposals, it is discovered, that making a change would also involve significant savings. This is especially important considering that one particular blunder on the part of Cheri R cost association 20K this year, which was the catalyst of looking into management procedures.
· Resident concern of number of increasing number of pets – Better way to understand how many pets are in the building despite the bylaws that dictate no pets are allowed. Discussed as another item that hasn’t been regulated by current management. Unlikely this will go back to being a “ NO PETS” building, but acknowledged that should have better system of regulation in place.
Issues to consider:
· Residents getting receipts from new management for maintenance fees. How will residents get that receipt when the check that is submitted? Committee will address this in interviews. One idea could be that management send email confirmation to those residents that have that concern of getting a receipt of payment made
Office Hours – still important to the building and ensuring that the residents feel supported with office hours, however residents in attendance acknowledged that the significant savings is worth considering after hearing what all management companies have proposed and explained, which is that excessive office hours are not necessary nor particularly productive.Making a motion to form as a committee to interview different management companies: All voted in favor, and motion passed. Motion passes for management committee to include Yasmine, Dominique, Myriam.
Would consider a severance package for JLA but termination would be effective once and if new management is chosen and voted in. This would also depend on when the chosen mgmt company could begin.
Financial: As there has been a lot of discussion of the high monthly payments, Consideration of payoff of balance of $1.4 million concrete loan so a large assessment. BOD will look into the actual finances with the bank and accountant to assess what the savings are per unit. Then will hold a meeting in the future for residents to voice opinions as to whether loan will be paid off sooner or when it continues making monthly loan payments until loan paid off at original expiration date.
Other projects – Cesar Reis believes that in 2 years the building will need to be repainted, balconies and the second floor garage waterproof membranes reapplied and concrete work done on some balconies to repair damage caused by rusted rebars.
Motion to adjourn 7:48 p.m.