Ballot For Hallway Renovation
Ballot for Board Recall - Pick any three candidates to replace recalled Board Members
Voting Certificate - Fill this out if you have Multiple Owners or a Corporate / LLC Entity that Owns your Unit
Executive Summary: The Group of Concerned Owners discussed the ongoing relationship between the Board of Directors and JLA Management, as well as the immediate need for hallway renovation. The Group circulated ballot initiatives to Recall certain Board Members, as well as approve Material Alteration of the Hallways to allow for renovation of the common area. These Ballot Initiatives are attached to the top of this web page for download. Please indicate your support by filling out the initiatives and returning to Sachin Bhandari (Sachin.Bhandari.MSC@gmail.com - 907) or Yasmine Kotb (Yasmine@minasmiami.com - 711).
1. Welcome and introductions
2. Current Board - Management Relationship
a. The Board demonstrated a complete lack of democratic principles - towards the owners present at the May 18th Board meeting and the 35 Owners (40% of the Association) that emailed the Board indicating approval of JLA Managment.
i. Initially, prior to citation of FL Law to Association Attorney Mike Halberg, the subject of JLA Management was not even on the May 18th meeting agenda despite over 20% of Owners petitioning.
ii. The meeting was initially canceled and then rescheduled with very short notice.
iii. The Board did not accept the 90 day evaluation period as requested by most Owners and arbitrarily truncated this period to 60 days without explanation.
b. The "Management Improvement Plan" was a list of unsubstantiated grievances - not an actual improvement plan. There was consensus by the Concerned Owners that this "Management Improvement Plan" represented an intent to terminate JLA Management, not work with them.
c. JLA Management has stated in turn that they will not continue managing the Islander Club Condominium if the current Board remains in place.
e. The situation between the current Board of Directors and Management is untenable - No meaningful improvements of the building can occur in such a toxic atmosphere. The Group further discussed that Board members were not forthright with their concerns directly with the management company, and only shared their concerns after management exited the meeting; The behavior of the Board highlighted a lack of transparency, inability to oversee management, and poor communication.
3. Previous Management Companies
a. The Performance of Specific On-Site Managers from Previous Management Companies was Considered - and it was noted that the quality of nearly all previous on-site managers and management companies at the Islander Club have been substantially worse than JLA Management.
b. In particular there was general agreement that JLA Management has serviced the building far better than Nautica Management or Continental Management.
c. Finally, it was noted that the only Board alternative presented was Associa -- that historically is similar to Continental in terms of size and structure, being the largest management company in North America. It was also noted that the actual on-site property manager from Associa has not even been identified.
4. Discussion of need to Recall Certain Members of the Board
a. The need to have representation that is reflective owners' will - is a key characteristic that Board Members must follow.
b. Unless there is a Recall, there is a high likelihood that JLA Management will be terminated or will quit of their own accord.
c. Under the current toxic relationship, critical matters of the building are on hold - such as hallway renovation. The building cannot wait until elections for these issues to be resolved.
5. Hallway Renovation
a. Material Alteration form - Additionally, as the Board has not acted to draft a Material Alteration Form, the Group of Concerned Owners will also circulate a Material Alteration Form that will clear the way for the carpets to be removed and for the hallways to be renovated.
5. Review of Forms Necessary for Recall and Hallway Renovation
a. Recall Agreement Ballot - Threshold of 45/88 Owner Support - necessary to remove certain Board Members from Office.
b. Voting Certificates - For Multiple Owners or Corporate Entities to designate a single named voter for each unit.
c. Material Alteration Form - Threshold of 53/88 Owner Support - necessary to allow for renovation of hallways.
d. Limited Proxy for Annual Meeting - Owners who will not be present for Annual Elections Meeting can sign limited proxies such that Yasmine Kotb can vote on their behalf.
e. All ballot initiatives except for the Limited Proxy are attached to the TOP of this webpage for download.
7. Next Meetings - Monday, June 5th @ 7:00 pm & Wednesday June 7th at 8:00 pm
a. Goal of June 5th and 7th meetings is to collect signatures on ballot initiatives.
b. The group encourages all owners who prefer JLA Management to previous management companies, and who are interested in making real progress in the common area renovation to attend.
c. Please indicate your support by filling out the initiatives and returning to Sachin Bhandari (Sachin.Bhandari.MSC@gmail.com - 907) or Yasmine Kotb (Yasmine@minasmiami.com - 711).